School Governors’ Awareness Day Data & Privacy Notice
Strictly Education, as the administrator of School Governors’ Awareness Day, understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients, employees and other people with whom we interact with and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
- Information About Us & this Document
This document applies to School Governors’ Awareness Day, Strictly Education Ltd and its wholly owned subsidiaries, supporters of School Governors’ Awareness Day and relates to the data that is shared between its parent company and subsidiaries. References within the policy to parent company and member companies include Strictly Education’s parent company, Supporting Education Group and its subsidiaries.
In the first instance, we encourage any questions to be directed to Strictly Education’s Data Protection Lead, as follows:-
Data Protection Lead: Tim Hart
Email address: email@example.com
Telephone number: 0330 123 2540
Registered address: Strictly Education Limited, 99 Bridge Road East, Welwyn Garden City, England, AL7 1GL
The Data Protection Officer for Strictly and for the Group is Judicium Education whose details are as follows: –
Data Protection Officer: Judicium Consulting Limited
Address: 72 Cannon Street, London, EC4N 6AE
Lead Contact: Craig Stilwell
- What Does This Document Cover?
This document explains how School Governors’ Awareness Day and Strictly Education (as administrator) use your personal data: how it is collected, why it is collected, and our lawful reasons for doing so, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
- What is Personal Data?
Personal data is defined by UK General Data Protection Regulation (the “UK GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
The personal data that we hold/process is set out in Part 5, below.
- What Are My Rights?
Under the UK GDPR, you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Paragraph 12.
- The right to access the personal data we hold about you. Paragraph 11 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Paragraph 12 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Paragraph 12 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 12.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
- What Personal Data Do You Process?
The type of personal data we collect, or process may vary according to the relationship between you, School Governors’ Awareness Day and Strictly Education and according to the service that we provide to you or for your benefit, directly or indirectly. Specifically, we may hold your name and email address information.
Data processed by Supporting Education Group
Supporting Education Group may process personal data where it is necessary to enable the smooth running of School Governors’ Awareness Day, Strictly Education, Supporting Education Group and its subsidiaries. Personal data will consist of names and roles of persons employed by clients of the group which may be shared within the group for the purpose of cross-marketing services.
- What Is Your Reason For Holding/Processing My Personal Data?
Under the UK GDPR, we must always have a lawful basis for processing/using personal data. The lawful bases for processing are set out in Article 6 of the UK GDPR. The reasons why School Governors’ Awareness Day and Strictly Education hold/process your personal data are:
- Because we need to do so in order to perform a contract that we have with you or are taking steps to enter into with you.
- Because we have your consent to hold/process your data.
- Because we have a legal obligation to hold/process the data regardless of whether any contract exists between us.
- Because we have a legitimate interest in holding/processing your data, or there is a legitimate third-party interest and there is not a good reason to protect the individual’s personal data which overrides those legitimate interests.
- For What Purpose Do You Use My Personal Data?
The purposes for which Strictly Education use your personal data may be one or more of the following:
- Communicating with you to inform you of our services
- Communicating with you with the purpose of entering into a contract with you
- Providing, administering and managing our contract with you.
- Supplying our services to you or for your benefit.
- Personalising and tailoring our services for you or for your benefit.
- Communicating with you on matters that may fall outside the immediate contractual obligations but arise in the course of supplying our services to you
- Advising your employer, where we are engaged as their HR/Employment law advisers, health and safety advisers or school finance and governance advisers –
- On all matters pertaining to your employment or role
- On all matters relating to the application and interpretation of health and safety policies and procedures to your employment or role
- On all matters relating to the operational and educational needs of a school, including clerking and governance
- Where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone and/or text message and/or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the UK GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
- How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
- Where the data relates to a contractual relationship between us and you where it may potentially come to be considered evidence in a dispute, we shall keep that data up to six years after that relationship has ended.
- Where the data consists of information that we are required to retain by law, we shall keep the data as long as we are required to do so.
- Where there is no contractual relationship between us but there exists a risk of litigation where the data may potentially come to be seen as evidence or somehow material, we shall keep the data as long as that risk is live and material.
- Where the information is required for effective operation of our accounts or business operations, we shall keep the data, but no longer than for that required purpose and in accordance with financial best practice requirements.
- Where the purpose for which the data was lawfully acquired is still live we shall keep the data, but no longer than is required by law.
- How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the UK GDPR or to equivalent standards by law.
- Do You Share My Personal Data?
Strictly Education will not share any of your personal data with any third parties for any purposes, subject to these exceptions:
- To make effective the objectives of a contract that we have with you or for your benefit
- Where we have your consent to share your data
- Where we are legally obliged to do so by statute, a court order or other type of legal obligation
If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above. If in the exceptional circumstance that any personal data is transferred outside of the EEA (where, for instance, a laptop is taken on holiday to US), we will take suitable steps in order to ensure that your personal data is treated safely and securely.
- How Can I Access My Personal Data?
If you want to know what personal data Strictly Education have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 12.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
- How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
For the attention of: Tim Hart
Email address: firstname.lastname@example.org
Telephone number: 0330 123 2540
School Governors Awareness Day
C/O Strictly Education Ltd,
13. Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes will be made available online.